PlanWell Enterprise®

What Is PlanWell Enterprise?

PlanWell Enterprise provides a safe and secure way to organize, store and manage your project documents digitally, regardless of their original media. By assigning a simple and secure password and a set of user-defined access rules, your document collection can also be posted to the Web as a searchable project planroom.

You'll manage your document collection more efficiently with quicker access to files, accurate and up-to-date revisions, and easier distribution of documents and plan sets. In addition, you'll avoid the potential loss of time and data that accompany the in-house development of digital document management systems, and you'll never have to worry about file compatibility or technical obsolescence.

With PlanWell, your document collection is created and maintained by document management professionals with years of experience and proven technology.

How Does PlanWell Work?

With advanced large-format scanning and digital file format conversions, PlanWell transforms any project document into a non-alterable digital image.

Documents are then stored on secure and redundant hard drives as a comprehensively indexed collection of plans and specifications, capable of incorporating revisions and addenda accurately, and in real time.

Whether Web access is part of your project management system or not, your files will be available whenever and wherever you need them via customized distribution lists, scheduling and delivery methods. Documents can also be sent as email attachments, transferred using an FTP site, or posted to a corporate intranet.

For intensive real-time document management—such as during the bidding process—your document collection can become a Web-based planroom available on the internet from anywhere in the world.

Setup is quick and easy. You can often begin using your document collection just hours after submitting original documents.

PlanWell on the World Wide Web

Posting your document collection to PlanWell on the Web will not force you to adopt new management techniques, learn new software or add additional layers of complexity to an already complex professional life. PlanWell simply increases the power and convenience of trade practices that are already widely accepted and understood.

As your reprographer, our goals remain the same: to help you manage your project content more effectively. The backbone of PlanWell on the Web is the backbone of our reprography business:

• Your plans still reside on our secure servers
• Your document collection is still comprehensively indexed and able to accept revisions in real time
• Your plans are still protected by redundant backup procedures
• Your plans are not alterable
• Activity within the document collection is still recorded and updated
• You still dictate distribution methods and schedules

PlanWell on the Web simply offers you real-time, global access to your document collection and a powerful array of document management features via a basic Internet connection.

By providing access to plans and specs during any phase of a project life cycle, it ensures that your team has a more comprehensive and more accurate understanding of the project from beginning to end.

Even if several of your team members are not comfortable using a Web browser, your use of the planroom doesn't exclude them. Sets of paper plans can still be ordered, produced and delivered with a simple phone call.

Change doesn't happen overnight in an industry this large and diverse. But when you and your team are ready to explore the advantages of the Web, you can count on PlanWell to show you the way.

Features & Benefits of PlanWell on the Web

• Application workflow mimics industry procedures
• Online planrooms are password protected with the secure socket layer (SSL) protocol
• No special hardware or software required
• Online ordering reduces costs and improves turnaround
• Common web-browser interface makes learning and using the application easy and intuitive
• A basic 56K or faster Internet connection allows full functionality of all planrooms
• TIF or PDF documents posted to the application are safe, accurate and non-alterable
• Conduct full text searches of complete spec books to identify appropriate projects for bidding
• Plan owner can automatically track document access
• Revisions & addenda are posted and available in real time
• Planholders receive automatic email notification of revisions and addenda
• Online bid instructions and FAQs can be posted to reduce redundancies in answering questions and providing critical information to project participants
• Access planrooms from any PC with a Web connection
• Capture reimbursable costs of printing and distribution through the reprographer
• AIA & AGC reviewed and approved
• Complete plan set availability reduces the risk of incomplete or inaccurate bids and their associated cost overruns
• Dramatically reduces distribution and communication costs
• Serve clients better and faster and increase your market appeal
• Online or conventional distribution through your reprographer facilitates information sharing among “mixed” technology teams