Digital Vault DFS
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Digital Vault DFS
Search, view, print and distribute your plans... all without leaving your chair.
Powered by ReproMAX DFS, Digital Vault is an easy-to-use online planroom that puts you in control of your documents. We provide a secure web site and manage the setup of users, permissions and security (you decide who gets to view what). We then capture limitless drawings, documents, specs, whatever files you need. All organized to your specifications.
You and your designated users can access your project files 24/7 from any remote location, and updates can be sent to your own specified distribution list. Best of all, the viewable files we provide are standard PDFs that load quickly in the free Adobe Reader application, which means no more long downloads or clumsy “special” viewers.
Need to print multiple sets to multiple parties? No problem. Your contacts are already organized in the system, and documents can often be delivered on the same day across the country. All you have to do is click & print to one or multiple locations in the U.S., Canada and the U.K.
Easily create professional invitation to bid packages from our standard templates and distribute them via web, e-mail, or fax. Our convenient ITB tools include Bid Management software to keep track of incoming bids.
Once a project is completed, we can archive the entire project or just the “As-Builts” in an organized, viewable and searchable format on CD. A great tool for you and your clients.
Benefits of Digital Vault
Global Accessibility
- Single storage location for project construction documents
- Search, view and print documents from anywhere in the world, 24/7
- Automatic full versioning
- Drawings are automatically versioned
- Current documents are automatically grouped together
- Project owner can choose to show only the current documents or the full history
Document Control
- Projects can be managed down to the folder level
- All access to a project is tracked by login
- Project Owner can control visibility/access to projects via individual logins or a single password
Instant Print
- Print a document to any HP printer in your office in minutes
- Integrated Notifications
- Grant access to projects via email
- Keep current and potential project team members up-to-date
- Track activity of users invited by notification
Onscreen Takeoffs
- Automatically download drawings into OnCenter’s OnScreen Takeoff tools
- Same Day Printing
- Print the same day to any of our Thomas locations nationwide
- No overnight shipping fees
Frequently Asked Questions
I am a General Contractor and received an Invitation to Bid via fax. What do I do?
- Type the URL into your web browser, or request the URL via email from ae-dvdfs@aecomplex.com. Include your name, the project name and who invited you to bid.
- Log in to DFS using the User ID and Password provided on the fax.
- View the Plans.
- Respond to the invitation with your intent to bid by selecting the appropriate response.
- Place an order for the plans and/or complete your estimation process by using our fully integrated Onscreen Take-off software from On-Center. For help creating an Onscreen Take-off, click the link below.
- Update your profile to include you email address for further notifications by clicking the "My Account" link in the upper right hand corner of DFS.
- Send Invitation to Bid to Subcontractors (available by subscription only). Go to Forms in the left sidebar to subscribe to this service.
- How to create an Onscreen Take-off (400 KB PDF)
I am a General Contractor and received an Invitation to Bid via email. What do I do?
- Click on the project link found in the email.
- Log in to DFS using the User ID and Password provided in the email.
- View the Plans.
- Respond to the invitation with your intent to bid by selecting the appropriate response.
- Place an order for the plans and/or complete your estimation process by using our fully integrated Onscreen Take-off software from On-Center.
- Send Invitation to Bid to Subcontractors (available by subscription only). Go to Forms and Documents in the left sidebar to subscribe to this service.
- How to create an Onscreen Take-off (400 KB PDF)
I am a Subcontractor and received an Invitation to Bid via fax. What do I do?
- Type the URL into your web browser, or request the URL via email from ae-dvdfs@aecomplex.com. Include your name, the project name and who invited you to bid.
- Log in to DFS using the User ID and Password provided on the fax.
- View the Plans.
- Respond to the invitation with your intent to bid by selecting the appropriate response.
- Place an order for the plans and/or complete your estimation process by using our fully integrated Onscreen Take-off software from On-Center. For help creating an Onscreen Take-off, click the link below.
- Update your profile to include you email address for further notifications by clicking the "My Account" link in the upper right hand corner of DFS.
- How to create an Onscreen Take-off (400 KB PDF)
I am a Subcontractor and received an Invitation to Bid via email. What do I do?
- Click on the project link found in the email.
- Log in to DFS using the User ID and Password provided in the email.
- View the Plans.
- Respond to the invitation with your intent to bid by selecting the appropriate response.
- Place an order for the plans and/or complete your estimation process by using our fully integrated Onscreen Take-off software from On-Center.
- How to create an Onscreen Take-off (400 KB PDF)
I want to invite others to bid, how do I proceed?
- Obtain an Invitation to Bid and Notifications (ITB) subscription by going to “Forms and Documents” on the Digital Vault DFS page. Click on Subscription to download the file.
- Fill the form out with all necessary information and fax to Digital Vault DFS at ae-dvdfs@aecomplex.com.
Click on the link below to view and print a “How To” guide on using this service.
- How to send an ITB notification (412 KB PDF)
The URL on my Invitation to Bid (ITB) is too long to type, can you email it to me?
Yes, send an email to ae-dvdfs@aecomplex.com. Include your name, the project name and who invited you to bid. We will automatically update your profile to include your email address for future notifications.
What is iPrint and how do I use it?
iPrint allows you to print documents that are stored in DFS at your office using an HP Printer or in our Self Serve area.
Note: When printing a large format document, the program will search for a printer that has the required paper size for full size printing. If that is not available, it will default to half size and search for the required paper size. If that is not available, it will default to fit to page and a watermark will appear across the drawing.
Why don't I see the option to Create Notification?
In order to use the DFS Notification system, you must first obtain a subscription to the service. To do so, go to "Forms and Documents" below. Click on "Subscription Form for Digital Vault DFS" to download the file. Fill the form out with all necessary information and fax to Digital Vault DFS at ae-dvdfs@aecomplex.com.
I'd like to download files from a project but the system will not allow me to select Electronic Download from the Shopping Cart.
When an owner puts a project into our DFS Digital Vault, they have the option of whether to allow electronic downloads or not. If you are not able to select Electronic Download then it is because the owner has chosen not to allow them.
What services does the DFS Digital Vault offer through a subscription?
Subscriptions are available for the Notification (Invitation to Bid) System and Onscreen Take-off.
Notifications (ITB) Subscription is available for $10/month per user paid annually at $120.00 for unlimited usage.
Onscreen Take-off Subscription is available for $200/month per company paid annually at $2400.00 for unlimited usage.
For further information regarding prices, please contact our Internal Sales Department at iinsidesalesquotemailbox@aecomplex.com.
How do I get a project in DFS?
Download the “Project Initiation” Form. To do so, go to “Forms and Documents” below. Click on “Project Initiation Form for Digital Vault DFS” to download the file. Fill the form out with all necessary information and send it in to A&E with the originals or files to be placed into the Digital Vault DFS system.
What is Onscreen Take-off and how do I do it?
Onscreen Take-off is a fully integrated software from On Center. It allows for much easier estimating as you can download documents found in the Digital Vault DFS system and create your take-offs right there.
You can subscribe to Onscreen Take-off for unlimited downloads or you can pay as you go. If you are interested in subscribing, go to "Forms and Documents" below. Click on "Subscription Form for Digital Vault DFS" to download the file. Fill the form out with all necessary information and send it in to the Digital Vault DFS at ae-dvdfs@aecomplex.com.
For more information or instructions on how to use DFS click on the link below to view and print a “How To” guide.
- How to create an Onscreen Take-off (400 KB PDF)
How do I create a Distribution List? How do I add a new recipient to my address book?
Distribution lists are designed to help you better manage your project teams. Click the link below to view and print instructions on how to create a distribution list and add a recipient to your address book.
- How to create a distribution list (116 KB PDF)
Need More Help?
To learn more about Digital Vault DFS or to schedule a demo, please contact A&E at 713-579-2194 or digitalvaultdfs@aecomplex.com.
